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Some Useful Calculators/ Tables for PO Staff

Some Useful Calculators/ Tables for PO Staff



Some Very Useful Calculators/Tables/Excel Files can be downloaded from the below links. (Suggestions to the same may be intimated to the email address dhamotharan@outlook.com )

Postal Rates : DOWNLOAD
RPLI Calculator : DOWNLOAD

PLI Calculator : DOWNLOAD

Revised SpeedPost Table w.e.f. 01.10.2012


 
 
 
source : SApost

CHECK LIST FOR SENDING PROPOSALS TO DOPT FOR FRAMING / AMENDMENT OF RECRUITMENT RULES

CHECK LIST FOR SENDING PROPOSALS TO DOPT FOR FRAMING / AMENDMENT OF RECRUITMENT RULES


No.AB.14017/37/2012-Estt (RR) (6943)
Government of India
Ministry of Personnel, PG & Pensions
(Department of Personnel & Training)
Room No.215-A/II, North Block, New Delhi

Dated the 28th January, 2013

OFFICE MEMORANDUM

Subject: Check list for sending proposals to DOPT for framing/amendment of Recruitment Rules.

The undersigned is directed to state that instructions on framing / amendment of Recruitment Rules prescribe that the proposal for framing / amendment Recruitment Rules for Groups ‘A’ & ‘B’ posts /services as approved by the Administrative Ministry / Departments should be referred to this Department in certain format (viz Annexure I to III) and accompanied with other documents / information, for consideration of this Department. It has been noticed that the proposals sent by the Ministry / Department are not complete in all respects and this Department has to return the proposal seeking further information/documents/clarification for considering the proposal. Further, this Department has taken a decision that proposals for framing/amendment/revision of RRs shall now be processed on-line only and after freezing the proposal by this Department, the physical file will be accepted for concurrence.

2. In order to facilitate easy and early concurrence on proposal for framing / amendment of Recruitment Rules, a check list to be used while sending such proposals to this Department is enclosed. It is requested that all proposals for frarning / amendment Recruitment Rules, being sent to this Department on file, must invariably accompany this Check list duly filled in.

3. Hindi Version will follow.

sd/-
(Mukta Goel)
Director(Estt-I)
DOPT OM No. AB.14017/37/2012-Estt(RR)(6943) Dated 28.1.2013

CHECK LIST FOR THE MINISTRIES / DEPARTMENTS FOR SENDING PROPOSALS TO DOPT FOR FRAMING/AMENDING OF RECRUITMENT RULES

1.Check list enclosedYES/NO/NA
2.Whether the proposal related to Group ‘A’ or ‘B’ postsYES/NO/NA
3.Whether there is any deviation from the guidelines on RRs in regard to the proposal related to Group ‘C’ postsYES/NO/NA
4.For RRs to be considered on line in case of the proposal related to Group ‘A’ or ‘B’ posts (excluding Service Rules):-YES/NO/NA
(a)Whether the Annexure I and Annexure II or Annexure III has been filled up completelyYES/NO/NA
(b)Whether Hierarchy chart has been filled upYES/NO/NA
(c)Whether the contact details of the officer forwarding the proposal has been givenYES/NO/NA
5.For RRs to be considered in file in case of the proposal related to Group ‘A’ or ‘B’ posts (excluding Service Rules):YES/NO/NA
(a)Whether the proposal has been sent on-line to DOPTYES/NO/NA
(b)Whether the proposal has been freezed by DOPT for sending the same on fileYES/NO/NA
(c)If the proposal sent on-line has been freezed, the copy of report in regard to Schedule (Annexure-I) and Annexure II or Annexure III, as the case may be, enclosedYES/NO/NA
6.For Service Rules:YES/NO/NA
(a)Schedule (Annexure-I) enclosedYES/NO/NA
(b)Annexure II, if it is case of framing of RRs, enclosedYES/NO/NA
(c)If yes, whether annexure-II is signedYES/NO/NA
(d)Annexure III, if it is a case of amendment of RRs, enclosedYES/NO/NA
(e)If yes, whether annexure-III is signedYES/NO/NA
7.In case post created or upgraded, order furnishedYES/NO/NA
8.IEn case post re-designated, order furnishedYES/NO/NA
9.In case of addition or abolition of posts, the Order sanctioning additional / new posts or abolition of posts enclosed.YES/NO/NA
10.Duties of posts furnishedYES/NO/NA
11.Hierarchy of chart along with pay band & Grade pay and method of recruitment furnished (both existing & proposed)YES/NO/NA
12.Whether initial constitution clause, where the RRs are framed for the first time and there are officer already holding the posts on regular basis, insertedYES/NO/NA
13.Whether the method of recruitment, prescribed by UPSC as one time method of recruitment in absence of RRs of post(s), intimatedYES/NO/NA
DOPT OM No. AB.14017/37/2012-Estt (RR)(6943) dated 28 .1.2013
14.Whether promotion proposedYES/NO/NA
15.If yes, whether Recruitment Rules for feeder posts enclosedYES/NO/NA
16.Whether other promotional channel available to feeder postYES/NO/NA
17.Whether successful completion of mandatory training in the relevant field included as a criteria for promotion to be considered by DPCYES/NO/NA
18.Whether Deputation has been proposedYES/NO/NA
19.1f yes, the field of Deputation is as per guidelinesYES/NO/NA
20.Whether short term contract also includedYES/NO/NA
21.Whether provision for Armed Forces Personnel madeYES/NO/NA
22.If yes, whether ranks of Armed Forces Personnel indicatedYES/NO/NA
23.Whether composite method has been proposedYES/NO/NA
24.1f yes, whether there is only I feeder grade post against 1 post in the higher grade.YES/NO/NA
25.Whether Direct Recruitment has been proposedYES/NO/NA
26.If yes, whether further promotional avenues available to direct recruitsYES/NO/NA
27.Whether Age limit for direct recruits prescribed is in orderYES/NO/NA
28.Whether provision for filling short term vacancies made in Recruitment Rules when Direct Recruitment is the only method proposedYES/NO/NA
29.Whether period of experience proposed is in orderYES/NO/NA
30.Whether Educational Qualifications for direct recruits apply to promotees (for Scientific and Technical posts in Senior Time Scales and above.YES/NO/NA
31.n case Educational Qualifications for direct recruits are proposed to be modified and are to be applied to promotees, whether safeguards provided for existing incumbentsYES/NO/NA
32.Whether standard note in relevant columns (No.6, 7, 10 & 11 of the Schedule i.e. Annexure I) enclosedYES/NO/NA
33.Composition of separate Departmental Promotional Committee for promotion and or confirmation intimatedYES/NO/NA
34.Whether the composition of DPC includes minimum number of officers and UPSC has been associated wherever prescribedYES/NO/NA
35.In case of amendment, whether copy of existing Recruitment Rules furnished.YES/NO/NA
36.Whether reasons for amendments specifiedYES/NO/NA
37.In case of framing of RRs, Order for creation of posts enclosed.YES/NO/NA

Source: www.persmin.nic.in

judgment, which up-held the principle that one cannot be the complainant, witness and judge in his own case.


Some years back a Com. Samal was punished by the Cuttack Administration on flimsy ground for his union activities. The Charge-sheet was challenged in the CAT. Hon'ble CAT, Odisha has now set aside the Charge-sheet. This is very important judgment, which up-held the principle that one cannot be the complainant, witness and judge in his own case.

Pensioners Portal Orders : Revised concordance table of the pre-1996, pre-2006 and post 2006 pay scales

Pensioners Portal Orders : Revised concordance table of the pre-1996, pre-2006 and post 2006 pay scales

                                            F.No.38/37/08-P&PW(A)

Government of India
Ministry of Personnel, PG & Pensions
Department of Pension & Pensioners’ Welfare

3rd Floor lok Nayak Bhawan
Khan Market, New Delhi-110 003
Dated the 28th January. 2013

OFFICE MEMORANDUM

Sub:- Revision of pension of pre-2006 pensioners — reg.

The undersigned is directed to say that in pursuance of Government’s decision on the recommendations of Sixth Central Pay Commission, orders were issued for revision of pension/family pensioners vide this Department’s OM No.38/37/08-P&PW(A) dated 1 .9.2008. as amended from time to time.

2. It has been decided that the pension of pre-2006 pensioners as revised w.e.f. 1.1.2006 in terms of para 4.1 or para 4.2 of the aforesaid OM dated 1.9.2008. as amended from time to time, would be further stepped up to 50% of the sum of minimum of pay in the pay band and the grade pay corresponding to the pre-revised pay scale from which the pensioner had retired, as arrived at with reference to the fitment tables annexed to the Ministry of Finance. Department of Expenditure OM No.1/1/2008-IC dated 30th August, 2008. In the case of HAG and above scales, this will be 50% of the minimum of the pay in the revised pay scale arrived at with reference to the fitment tables annexed to the above-referred OM dated 30.8.2008 of Ministry of Finance, Department of Expenditure.

3. The normal family pension in respect of pre-2006 pensioners/family pensioners as revised w.e.f. 1.1.2006 in terms of para 4.1 or para 4.2 of the aforesaid OM dated 1.9.2008 would also be further stepped up to 30% of thc sum of minimum of pay in the pay band and the grade pay corresponding to the pre-revised pay scale in which the Government servant had retired, as arrived at with reference to the fitment tables annexed to the Ministry of Finance. Department of Expenditure OM No.1/1/2008-IC dated 30th August. 2008. In the case of HAG and above scales. this will be 30% of the minimum of the pay in the revised pay scale arrived at with reference to the fitment tables annexed to the above OM dated 30.8.2008 of Ministry of Finance (Department of Expenditure).

4. A revised concordance table (Annexure) of the pre-1996, pre-2006 and post 2006 pay scales/pay bands indicating the pension/family pension (at ordinary rates) payable under the above provisions is enclosed to facilitate payment of revised pension/family pension.

5. The pension so arrived ai in accordance with para 2 above and indicated in Col. 9 of Annexure will be reduced pro-rata, where the pensioner had less than the maximum required service for full pension as per rule 49 of the CCS (Pension) Rules,1972 as applicable before 1.1.2006 and in no case it will be less than Rs.3.500/- p.m.

6. The family pension at enhanced rates (under sub rule (3)(a) of Rule 54 of the CCS (Pension) Rules, 1972) of pre-2006 pensioners/family pensioners revised w.e.f. 1.1.2006 in terms of para 4.1 or this Department’s OM No.1/3/2011-P&PW(E) dated 25.5.2012 would be further stepped up in the following manner:

(I) In the case of Government servants who died while in service before 1.1.2006 and in respect of whom enhanced family pension is applicable from the date of approval by the Government, i.e. 24.9.2012, the enhanced family pension will be stepped up to 50% of the sum of minimum of pay in the pay band and the grade pay corresponding to the pre-revised pay scale in which the Government servant had died, as arrived at with reference to the fument tables annexed to the Ministry of Finance, Department of Expenditure OM No.1/1/2008-IC dated 30th August. 2008. In the case of HAG and above scales, this will be 50% of the minimum of the pay in the revised pay scale arrived at with reference to the fitment tables annexed to the above-referred OM dated 30.8.2008 of Ministry of Finance, Department of Expenditure.

(ii) In the case of a pensioner who retired before 1.I.2006 and in respect of whom enhanced family pension is applicable from the date of approval by the Government. i.e. 24.9.2012, the enhanced family pension will be stepped up to the amount of pension as revised in terms of para 2 read with para 5 above. In case the pensioner has died before from the date of approval by the Government, i.e. 24.9.2012, the pension will be revised notionally in terms of para 2 read with para 5 above. The amount of revised enhanced family pension will, however, not be less than the amount of family pension at ordinary rates as revised in terms of para 3 above.

7. In case the pension consolidated pension/family pension/enhanced family pension calculated as per para 4.1 of OM No.38/37/08-P&PW(A) dated 1.9.2008 is higher than the pension/family pension calculated in the manner indicated above, the same (higher consolidated pension/family pension) will continue to be treated as basic pension/family pension.

8. All other conditions as given in OM No.38/37/08-P&PW(A) dated 1.9.2008, as amended from time to time shall remain unchanged.

9. These orders will take effect from the date of approval by the Government, i.e. 24.9.2012. There will be no change in the amount of revised pension/family pension paid during the period 1.1.2006 and 23.9.2012, and, therefore, no arrears will be payable on account of these orders for that period.

10. In their application to the persons belonging to the Indian Audit and Accounts Department, these orders issue in consultation with the Comptroller and Auditor General of India.

11. All the Ministries/Departments are requested to bring the contents fo these orders to the notice of Controller of Accounts/Pay and Accounts Officers and Attached and subordinate Offices under them on a top priority basis. All pension disbursing offices are also to prominently display these orders on their notice boards for the benefit of pensioners.

12. Hindi version will follow.

sd/-
(Tripti P.Ghosh)
Director

Source: www.pensionersportal.gov.in

Happy Republic Day


Happy Republic Day

Freedom in the mind,
Faith in the words,
Pride in our hearts &,
Memories in our souls,
Lets salute,
The Nation on Republic Day






Rules for Flag Hoisting ( INDIA )

Code of Conduct

Being a national symbol it is respected by every Indian . There are certain dos and don'ts laid down for common people regarding Indian flag

* When the National Flag is raised the saffron color band should be at the top.

* No flag or emblem should be placed either above the National Flag or to its right.

* All other flags to be placed to the left of the National Flag if they are hung in a line.

* When the National Flag is carried in a procession or parade, it shall be on the marching right or in front of the center of the line, if there is a line of other flags.

* Normally the National Flag should be flown over important government buildings like the Rashtrapati Bhawan, the Parliament House, the Supreme Court of India, the High Courts, the Secretariats, the Commissioners' office etc.

* The National Flag or any imitation of it must not be used for purpose of trade, business, or profession.

* The National Flag should always be taken down in the evening at sunset.

According to flag code of India citizens of India did not had the right to hoist the Indian flag except for some important days like Republic day, Independence day and Mahatma Gandhi's birthday. A renowned industrialist Naveen Jindal challenged this in the court as when he hoisted the flag on his office building he was told not to do so as it may be taken as a breach of code of Indian flag. Then he lodged a PIL (Public Interest Litigation) in the court now the decision of the court is pending in this regard but a temporary permission has been granted to Indian citizens to hoist the flag on any day but in a respectable manner.

Some Interesting Facts

* The Indian flag was hoisted on the highest mountain peak of the world, Mount Everest on 29th May 1953.

* Madam Bhikaji Rustom Cama was the first person to hoist Indian flag on foreign soil on 22nd August 1907 in Stuttgrat, Germany.

* The Indian National Flag flew to space in 1984 when Wing Commander Rakesh Sharma went to the space. The flag was attached as a medallion on the space suit of Rakesh Sharma..
 

Promotion & Posting in HAG Cadre.

Promotion & Posting in HAG Cadre.

Source : Postal Directorate memo No. 1/1/2009-SPG dated 22/1/2013.


S. No.
Name
Present Post
Post on promotion
1
T. Murthi
PMG Aurangabad
CPMG Assam
2
M. S. Ramanuzam
CPMG Uttarakhand
CPMG Uttarakhand
3
B. V. Sudhakar
On deputation
On deputation
4
O. S. Veerwal
CGM PLI Directorate
CPMG Rajasthan
5
Kulbhir Singh
PMG (BD) Chennai
CPMG Chhattisgarh
6
Brig. S. Thaper
PMG Mumbai
CPMG Gujrat
7
Col. K. C. Mishra VSM
PMG Pune
CPMG Maharashtra
8
Major Gen A. K. Shori
On deputation
On deputation
9
A.N.Nanda
PMG Coimbatore
CPMG Himachal Pradesh
10
A.S.Prasad
DDG (FS) Directorate
CPMG Jharkahan
11
G. Bhuyan
PMG Chennai City
CPMG Bihar
12
J. Panda
CPMG Chhatisgarh
CPMG West Bengal
 

6 TAX SAVING GOOF-UPS

6 tax-saving goof-ups to avoid
 

Basic tax knowledge and a little planning can help you avoid these costly mistakes,

1 Not including all eligible deductions

Many taxpayers don’t know about all the possible options under Section 80C. Besides the investments, there are several expenses that are also eligible for deduction, such as school fees of children, housing loan repayment and stamp duty and registration charges paid for a house. In fact, you could have already exhausted your 1 lakh limit and don’t need to make any further taxsaving investments.
2 Not availing of other tax deductions

Most taxpayers do not look beyond Sections 80C and 80D when they are calculating their tax liability. If you or a dependant suffer from any of the 8-10 specified diseases or physical disability, you can claim a deduction of up to 60,000 under Sections 80U, 80DD and 80DDB. Your donations to specified charities are also eligible for deduction under Section 80G, while education loan interest is fully tax deductible under Section 80E.
3 Buying insurance to save tax

This is the most common tax folly that Indians make. Life insurance is absolutely necessary and should be taken by everybody. However, the objective should be protecting your family’s financial future, not save a few thousand rupees in tax. See tax saving only as a discount on the premium, not as the purpose of buying insurance. When you buy life insurance, you enter a long-term recurring commitment. Getting out of it is a costly affair because you end up paying surrender charges. If you choose a traditional insurance plan, the high premium could prevent you from investing for other financial goals.
4 Not taking taxability into account

Each tax-saving investment gets a different tax treatment. The interest earned on the PPF is tax-free, but income from fixed deposits, NSCs and Senior Citizens’ Saving Scheme is fully taxable. This is why the 8.8% offered by the PPF is a better option than the 9% offered by a fixed deposit. Insurance policies offer taxfree income, but the pension received from an annuity plan is taxable. Keep in mind the taxability of income when you invest in a tax-saving option.
5 Investing lump sum in equity

This happens if you compress the entire year’s tax planning into the last few days of the financial year. If you invest a large sum in an ELSS fund at one go, you are taking a big risk. Similarly, investing a lump sum in the equity option of a Ulip may be a bad idea. Equity investments should be staggered across the year so that you are not caught on the wrong foot.
6 Ignoring the lock-in period

All Section 80C investments come with a lock-in period, ranging from three years for ELSS and extending till retirement for the NPS. Be sure to match the lock-in period with your requirement before you make the investment. Also, research before you invest. The PPF, for instance, has a 15-year lock-in term, but this progressively comes down over the years. In the 14th year, the lock-in period is only one year. Besides, you can make partial withdrawals after five years.
source :—times of india 21.01.2013

REVISION OF ESTABLISHMENT - GENERAL RULE

 
REVISION OF ESTABLISHMENT -  GENERAL RULE
 
 
CHAPTER XVI REVISION OF ESTABLISHMENT—GENERAL RULES

POWERS

Rule 523.

The powers of officer of the Department in respect of creation, revision or abolition of establishments are defined in the Schedule of Financial Powers of Officers of the Indian Postal Department.
      SUBMISSION OF PROPOSALS FOR FIXED ESTABLISHMENTS TO  THE                                                               DIRECTORATE GENERAL.

SUBMISSION OF PROPOSALS FOR FIXED ESTABLISHMENTS TO THE DIRECTORATE GENERAL.

524.

All proposals made by Divisional Heads of Postal/Railway Mail Service, Chief Postmasters, Executive Engineer/ Superintendent Engineer will be submitted by Heads of Circles to the Director General directly. In such cases, the papers containing the proposals will be forwarded to the sanctioning authority, in consultation with the Circle IFA, by the Head of the Circle who will personally add the following sentence in his forwarding letter :-

"The figures shown as representing the present cost of the establishment affected by this proposal has been verified by the Circle IFA in its verification certificate No. .,dated the ……(enclosed)."

The proposals relating to BD and Marketing, PLI, Postal Directorate, Civil Wing should be sent through the respective CGMs/DDsG/Chief Engineer (C)


Note

- Every proposal must be submitted to the Director General at least three months in advance (in case of fixed establishment) and two months (in case of temporary establishment) of the date from which sanction is desired. In the case of Postal and Railway Mail Service, where necessary, it must be supported by a statistical memorandum and a copy of the value return.

CHAPTER XVII

REVISION OF ESTABLISHMENT POST OFFICE AND RAILWAY MAIL SERVICE

PERSONAL RESPONSIBILITY FOR INCREASES IN ESTABLISHMENTS CHARGES

525.


Before sanctioning proposals for the creation or revision of fixed establishments or for the employment of experimental and temporary establishments, the authority empowered to sanction or revise the establishment must personally scrutinize them and satisfy herself/himself that they are fully justified with reference to the standards and rules on the subject.


PREPARATION OFPROPOSALS REGARDING FIXED ESTABLISHMENTS

526.


Every letter containing a proposal for the creation, revision or abolition of fixed establishments should explain fully the grounds on which it is based, along with the financial effect clearly. In other words, the letter should show the

present cost of the establishment or portion of establishment affected, details

of the number and pay of the appointments which it is proposed to add or modify, and the cost after revision of the establishment or portion of establishment concerned, the particulars being exhibited in tabular form. (For further instructions see Posts & Telegraphs Initial,

Account Code, Vol-I). For this purpose the establishment charges should be taken to be divided into four portions,

as shown below :-


(a)

In the case of a Head Office or a very large Sub Office

(1) clerical establishment;

(2) delivery establishment;

(3) class IV establishment

(4) other items such as contingent allowance of the office, house rent, etc.


(b)

In the case of a Railway Mail Service Division

(i) Sorting Assistant establishment

(2)Mail Guards establishments

(3) Class IV establishment;

(4) Other items such as contingent allowance, allowance to attendants at rest house, etc.

Exception—When it is proposed to revise or abolish an existing house-rent charge, or to incur a new one, details should be given only in respect of the items of house rent that are affected by the proposal.


527.


When it is proposed to transfer an appointment or other establishment charge from one office or division to another, the proposal should contain: (a) the abolition of the appointment or charge in its old office or division, and simultaneous creation of the appointment or charge in the new office or division.

529.

In the case of an office, line appointment or other establishment charge which is proposed for only a portion of each year or the cost of which is higher during a portion of a year than during the rest of the year, one twelfth of its total annual cost should be taken as its monthly cost.


SUBMISSION OF PROPOSALS REGARDING FIXED ESTABLISHMENT TO THE HEAD OF THE CIRCLE

530.


Every proposal made by a Supdt. or Chief Postmaster or

Executive Engineer/ Superintending Engineer, as the case may be, must be submitted to the Head of the Circle at

least three months in advance of the date from which sanction is desired and where necessary, it must be supported by a statistical statement in Form Est.2, Est.3 or Est.3(a) as the case may be.


531.


A value return in Form Est.5 or Est6(a), as the case may be, should be submitted with every proposal :-

(1) in connection with experimental post office,

(2) for increasing the establishment charge of a branch office

(3) for converting a branch office into a sub office,

(4) for closing an office on the ground of its being un-remunerative.

(5) for increasing the cost of those mail lines which benefit branch offices only.


532.


When a proposal involves a revision of the signaling charges of a combined office, it should be accompanied by an abstract statement of the telegraph statistics and revenue of the office for the prceding six months.


PROPOSALS FOR TEMPORARY ESTABLISHMENTS

533.


Proposals for the employment of temporary establishments (including those required for telegraph work in combined offices) should be submitted by Supdt. or Chief Postmaste or Executive Engineer or Superintendent Eningeer as the case may be to the Head of the Circle direct. The grounds on which the proposal should be clearly and fully stated and the date from and the period for which the establishment is likely to be required should be specified. Proposals should be submitted at least two months in advance of the date from which sanction is required.

NOTE:- When it is found that a sanctioned temporary etablishment needs revision, a fresh proposal should be submitted to the Head of the Circle stating the revised temporary establishment for which sanction is actually needed.


SANCTION TO PROPOSALS REGARDING FIXED AND TEMPORARY ESTABLISHMENTS

534.


If a proposal submitted to the competent authority is approved by him and does not require the sanction of a higher authority, he will issue an order of sanction to the officer who submitted the proposal, simultaneously sending copies there of to all concerned, including Establishment Division of the Postal Directorate. The order of sanction will specify the date from which the proposal whould be effective and in the case of a temporary establishment, the period for which it may be needed.


535.


Under no circumstances should effect be given to a revision of fixed establishment from a date earlier than the one specified in the order of sanction and in exceptional cases where the revision is to take place from a later date, a report must be submitted immediately to the competent authority stating the date from which the sanction will be carried out and this date will, at the same time be intimated to the other offices to whom copies of sanction were sent. If the sanction involves an increase in expenditure, the competent authority will inform the Circle IFA and other concerned parties of the revised date of effect without delay and if a decrease is involved, he will issue a revised sanction. Similarly, if it is found that the period for which a temporary establishment has been sanctioned requires alteration, a report must be submitted to the competent authority without delay, stating the period for which sanction is actually needed, and on receipt of this report, a revised order will be issued by him.


536.


If a proposal which requires the Director General’s orders is approved by him, the Head of the Circle will receive an order of sanction, in which the date from which the alteration in the fixed establishment should be carried out or the period for which the temporary establishment may be employed, as the case may be, will be specified. The necessary extract from this order will be communicated by the Head of the Circle to the officer by to whom the proposal was submitted, and a copy of it will be sent to the Chief Postmaster or the Supdt., or Executive Engineer/Superintending Engineer, as the case may be. If for any reason, the sanction to the revision of a fixed

establishment cannot be carried out from the date specified by the Director General or the period of employment of temporary establishment specified in his sanction requires alteration, a report must be submitted at once to the Director General stating the date from which the sanction will be carried out or the period for which sanction is actually needed. In the former case, the revised date of effect will be communicated also to the Circle IFA.

536-A

A sanction involving an increase in expenditure which has not been carried out within a year of the date of issue of the sanction but without stipulation in the sanction about the budgetary provisions of a specified year from which expenditure is to be met, the sanction will have to be revised / renewed by the sanctioning authority before the close of the financial year. The sanction will be considered to have been acted as if payment in whole or in part has been made in pursuance of the sanction within 12 months from the date of its issue. In cases when part payment has been made within the stipulated time, the subsequent payment of the balance may be made without a fresh expenditure sanction.


REGISTER OF SANCTIONED ESTABLISHMENT

537.


The Supdt. must keep up a register of sanctioned establishments for his Division in the form A.C.G. 19(a) used for the sane purpose in head offices. He must ensure that this register is kept corrected properly and up-to-date.


PERIODICAL REVIEW OF THE WORK OF OFFICE AND SECTIONS

538.


It is necessary, in the best interest of the Department and of the staff concerned that the work of Head Offices, larger Sub Offices , Mail Offices, Sections is periodically reviewed as prescribed in the rules to ensure availability of manpower is commensurate with the amount of work in each case.


539.


For this purpose, the Head of the Circle, will arrange to receive, at fixed intervals, statistics of the work of each head office and of each of the larger sub offices in their circles in the forms prescribed for revisions of establishment according to the Bewoor;s Time tests. The intervals

should ordinarily be:-


(a)

Kolkata, Mumbai and all GPOs/HOs/MDGs - Every year

(b)

LSG/HSG SOs- Every three years

Class I SOs –

Every three years

Other T/SOs –

Every three years

(c)

Branch Offices – Every three years

Revision of Allowances of GDS


GDS BPMs/GDS SPMs

– Every three years

Other GDS

– Every three years

Note-1.


Register in the proforma indicated below should be maintained to ensure that the prescribed review is carried out within the prescribed period.


Note-2.


It would be sufficient to take up the periodical review of a post office not with reference to the last periodical rview but with refrence to the latest review taken when additional staff as justified was sanctioned.


Note 3.

At the time of inspection

of every Head office and Sub Office the Inspecting officers should examine whether the existing strength of the office is adequate or requires revisions. The inspecting officer may direct the Postmaster or Sub postmaster to maintain statistics of the delivery and sorting branches if he is satisfied after examining the statistics of accountable articles mentioned by the office that there is some justification to take up the revision of the existing strength.


Note 4.

The review of Bos, rationalization of their establishment and revision of allowance of GDS will be done at the time of review of the SO or HO, as the case may be. There is no need for inspecting officer to visit BO separately for this purpose.

Note 5.

Interim review as necessitated due to revision of norms or on account of any significant variation of work load of Offices may be undertaken as and when found necessary.

541.


On receipt of the statistical returns the Head of the Circle will after satisfying himself that the figures are reliable, consider the question of retaining the staff of the office or section concerned.

Special statistics must be taken between the periodical reviews if an abnormal rise or fall in traffic makes such a course available.


POST OFFICE-SPECIAL RULES -ROAD ESTABLISHMENT

544.


The road establishment of each mail line, i.e.the number of GDS Mail Carrier employed to carry the mails, will depend on the length of the line and the weight of

mails ordinarily to be conveyed. Wherever practicable, the same GDS Mail Carrier will carry mails in both directions over his stage.


545.


Before submitting to the Head of the Circle any proposal to increase the permanent strength of the road establishment of a mail line (except in cases where the length of the line is increased) the Supdt. must first satisfy himself/herself that the existing road establishment is not in consonance with the work required. He must ensure that this can be done only by revising the mail arrangements, diverting a portion of the mails to another line sending the letter and parcel mails in the same bag, reducing the sizes of the bags, reducing the number of bags by establishing sorting sub-offices, or any other practicable device.


546.


In all cases in which GDS Mail Carriers are employed solely for the benefit of a single office, they must be sanctioned as part of the establishment of that office.